PDD NW Community Board Office
9603 90 Avenue
Peace River, Alberta
IN ATTENDANCE: Paul Renfree (Chair), Al Bromling, Sheila Hiron, Kerrie Patrick, Betty Barton, Karen Egge, Trenton Perrott, Ann Martfeld, Susan McKenzie (CEO)
GUESTS: Ann Bettenson NW Advocates in Action
Sandy Thurston AACL Family Voices
Marla Rohde PDD Planning Coordinator
Terry Websdale PDD Finance Manager
Judy Tremaine PDD Community Resource Manager
RECORDING
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Topic |
Discussions/Motion |
Action |
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Call to Order |
Paul Renfree called the meeting to order at 10:40 a.m. |
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Welcome |
Paul Renfree welcomed the guests to the Board Meeting and thanked them for attending. |
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Review and Approval of Agenda |
Approval of Agenda by consensus.
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Review and Approval of Minutes |
MOTION #07-06 Trenton Perrott moved that the PDD Northwest Alberta Community Board Minutes dated January 9, 2006 be approved. Seconded by Betty Barton. CARRIED.
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Policy Development Committee |
Karen Egge referred to Item C.1 Policy #1.4 Core Business Statements. § Required before acceptance Business Plan. § Proposed new Policy #1.4. MOTION #08-06 Karen Egge moved that Policy #1.4 Core Business Statements be accepted as presented. Seconded by Betty Barton. CARRIED. |
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2006/2007 Business Plan Strategy Development |
1. Marla Forman and Susan McKenzie
MOTION # 09-06 Trenton Perrott moved that the 2006-2009 PDD Northwest Alberta Community Board Business Plan be approved in principle. Seconded by Kerrie Patrick. CARRIED.
2. Financial Plan - Susan McKenzie and Terry Websdale (Item D.2(a) - distributed at meeting)
3. 2006-09 Strategies to Manage - Susan McKenzie and Judy Tremaine
MOTION #10-06 Al Bromling moved that the PDD NW Alberta Community Board approve the 2006/07 budget of $18,374,000. Seconded by Sheila Hiron. CARRIED. |
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2005-06 Annual PDD NW Board Review Questionnaire |
Paul Renfree referred to Item E in Board Package. § Committee creating the questionnaire consisted of Paul Renfree, Karen Egge and Susan McKenzie § Questionnaire will be sent out to Board Members in February 2006 via email. § Board Members are requested to send completed questionnaire back to Paul Renfree via email. § Committee to developAction Plan from results compiled.
MOTION #11-06 Karen Egge moved that the 2005-06 Annual PDD NW Board Review Questionnaire be accepted as presented. Seconded by Al Bromling. CARRIED. |
All Board Members |
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Third Quarter Report |
October 1, 2005 to December 31, 2005 Susan McKenzie reviewed the Third Quarter Report with the Board, itemizing performance measures and results to December 31, 2005.
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Committee Reports |
Communication Committee § Trenton Perrott presented: § Item G.1(c) Record of Meeting § Item G.1(b) Draft Communication Plan dated January 17, 2006. § Item G.1(a) Terms of Reference
MOTION #12-06 Trenton Perrott moved that the Communication Committee Terms of Reference be accepted. Seconded by Sheila Hiron. CARRIED.
MOTION #13-06 Trenton Perrott moved that the Communication Plan for the Period 2006-2009 be approved as presented. Seconded by Betty Barton. CARRIED.
§ Draft Spring Celebration Night brochure distributed Friday, May 5th, 2006 in Grande Prairie. § Looking for contributions/sponsorships for the Celebration Night. § Community Capacity projects will be completed by March 31, 2006.
Audit Committee § Al Bromling presented: § Item G.2(a) Terms of Reference reviewed amendments
MOTION #14-06 - Al Bromling moved that the PDD Audit Terms of Reference be approved. Seconded by Kerrie Patrick. CARRIED.
§ Patti Diewert to forward to Karen Andrus, the approved Terms of Reference. § Item G.2(b) Record of Meeting January 12, 2006 to be attached to the Approved PDD NW Board Minutes of February 13, 2006. § Audit Committee met on February 12, 2006 in Peace River Record of Meeting to be brought forward to the March Board Meeting. § Recommending that Susan McKenzie present Abuse Protocol, Protection of Persons in Care Act and Creating Excellence Together Standards to the Board at an upcoming Board Meeting. § Audit Exit Meeting in June 2006 it was discussed and decided that the whole PDD NW Board be in attendance for the Audit Exit Meeting in alignment with June Board Meeting Susan McKenzie to schedule the Exit Conference on the Boards behalf.
CEO Evaluation Committee § Paul Renfree reported: § Committee met in Grande Prairie developed format for CEO Evaluation with assistance from CEO. § Evaluation has been sent to Service Providers, PDD NW Staff, PDD Provincial Board and PDD Board Members to respond by February 25, 2006 to Paul Renfree or Patti Diewert. § Information to be compiled for Committee for review of results. § Results to be reviewed with the Board in-camera and the CEO at the March Board Meeting. § Patti Diewert to forward Sandy Thurston (Family Voices) a CEO Evaluation to complete.
Policy Development Committee § Karen Egge presented:
MOTION #15-06 Karen Egge moved that Policy #2.4, be approved as presented. Seconded by Betty Barton. CARRIED.
MOTION #16-06 Karen Egge moved that Policy #3.10 be approved as presented. Seconded by Betty Barton. CARRIED.
MOTION #17-06 Karen Egge moved that Policy #4.18 be approved as presented. Seconded by Betty Barton. CARRIED.
Policy #2.1
MOTION #18-06 Karen Egge moved that Policy #2.1 be approved as presented. Seconded by Betty Barton. CARRIED.
Policy #2.2 § Amendments noted and discussed.
MOTION #19-06 Karen Egge moved that Policy #2.2 be approved as presented. Seconded by Betty Barton. TABLED.
MOTION #20-06 Ann Martfeld moved that Motion #19-06 be tabled until the March Board Meeting. Seconded by Sheila Hiron. CARRIED. . Policy #2.3
MOTION #21-06 Karen Egge moved that Policy #2.3 be approved as presented. Seconded by Betty Barton. TABLED.
MOTION #22-06 Trenton Perrott moved that Motion #21-06 be tabled until the March Board Meeting. Seconded by Sheila Hiron. CARRIED.
Table of Contents: § Work-in-progress. |
Patti Diewert
Bring forward to March 13 Board Meeting
Susan McKenzie
Bring forward to March Board Meeting
Patti Diewert
Bring forward to March Board Meeting
Bring forward to March Board Meeting |
Provincial Board Report |
Paul Renfree reported: § Provincial Board Meeting in March is going to be looking at the distribution of 06/07 Budget and business model. All the Boards in the Province are invited to a March 9, 2006 meeting at the Nisku Inn. (replaces Board Symposium in June 2006). |
All Board Members |
CEO Update |
CEO Report: 1. Susan McKenzie referred to Item I.1 in Board Package CEO Report dated February 13, 2006 including: § CFSA Training Day § Risk Management § U of A Senior Executive Development Program § Rotary Employment Initiative § Service Provider Council Meeting in January 2006 § Executive Management Team § Northwest Advocates in Action
2. Financial Update Terry Websdale § Draft Version distributed at meeting § Monthly Financial Report results to January 31, 2006 § Forecasting a $150,000 surplus (8/10 of 1%) at year-end.
3. Appeal Statistics § Item I.3(a) Northwest Dispute Resolution/Appeal Summary 2005/06 (to be included in monthly CEO Update) updated and distributed at Board Meeting § Item I.3(b) Provincial Appeal Summary
4. PDD NW Board Calendar in Board package.
Paul Renfree is encouraging all Board Members to attend either the AARC Conference in May or AACL Conference in March. § AACL Al, Paul § AARC Kerrie, Betty, Trent, Sheila, Ann
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Roundtable |
Board Members provided their comments and updates of their activities over the past month. § Ann Bettenson commented that more plain language would be helpful in understanding the Board Meetings. |
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Adjournment |
MOTION #23-06 - Kerrie Patrick moved that the meeting be adjourned. Seconded by Sheila Hiron. CARRIED.
Paul Renfree adjourned the meeting at 3:20 p.m. |
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Minutes Approved:_________________________________ Date: _____________
Paul Renfree, Chair
Next Board Meeting March 13, 2006 Grande Prairie