PERSONS WITH DEVELOPMENTAL DISABILITIES

NORTHWEST ALBERTA COMMUNITY BOARD

APPROVED MINUTES – June 12, 2006

 

PDD NW Alberta Community Board Office

203 Junction Point Village

9815 – 97 Street, Grande Prairie, Alberta

 

IN ATTENDANCE:    Paul Renfree (Chair), Sheila Hiron, Kerrie Patrick, Betty Barton, Karen Egge, Ann Martfeld, Trenton Perrott, Al Bromling, Susan McKenzie (CEO)

 

GUESTS:                     John Goede – NW Advocates in Action

                                    Pam Moore – AACL Family Voices

                                    Greg Lane - ICE

                                    Judy Tremaine – PDD Community Resource Manager

                                    Terry Websdale – PDD NW Finance Manager

                                   

RECORDING

  SECRETARY:           Patti Diewert, Executive Assistant

 

 

Topic

Discussions/Motion

Action

Call to Order

Paul Renfree called the meeting to order at 1:00 p.m.

 

Welcome

Paul Renfree welcomed the guests to the Board Meeting and thanked them for attending.

 

Review and Approval of Agenda

Additions to Agenda:

·        Policy 3.1 – Notice of  Motion from May

·        Board Retreat

Approval of Agenda by consensus.

 

Review and Approval of Minutes

MOTION #41-06 – Kerrie Patrick moved that the PDD Northwest Alberta Community Board Minutes dated May 8, 2006 be approved.  Seconded by Betty Barton.  CARRIED.

 

- Bring forward to September Board Meeting, Community Capacity Initiatives Presentations.

 

 

 

 

 

Bring forward to September Board Meeting

Board Evaluation Action Plan

Paul Renfree, Karen Egge and Susan McKenzie provided a summary of the Action Plan following up from the 05/06 Annual PDD Northwest Board Evaluation.

·        Add under “Business Plan” – Interpretation of Financial Data

·        Review values, vision and mission at the Board Retreat in August.

 

 

 

 

 

Bring forward to August Board Retreat

Committee Reports

Audit Committee

Al Bromling presented:

·        Audit Committee met on June 11 in preparation for the Audit Exit Meeting this morning.

·        Minutes from meeting will be presented at the next Board Meeting.

·        Audit Exit Committee Meeting – very pleased to receive a report, indicating an unqualified audit opinion, from the Auditor General’s department this morning.

 

Policy Development Committee

Karen Egge presented:

 

Policy #3.1 – Governance Policies - change the title to “Operational Requirements”

 

MOTION #42-06:   Karen Egge moved that the Policy #3.1 – Operational Requirements be accepted as amended.  Seconded by Betty Barton.  CARRIED.

 

Policy #3.2 – Administrative Expectations change the title to “Administrative Requirements”

 

MOTION #43-06:  Karen Egge moved that Policy #3.2 – Administrative Requirements  be accepted as amended.  Seconded by Betty Barton.  CARRIED.

 

Policy #3.3 – Communication and Advice to the Board

 

MOTION #44-06 – Karen Egge moved that Policy #3.3 – Communication and Advice to the Board, be accepted as presented.  Seconded by Betty Barton.  CARRIED.

 

Policy #3.4 – Management of Staff

 

MOTION #45-06 – Karen Egge moved that Policy #3.4 – Management of Staff,  be accepted as presented.  Seconded by Betty Barton.  CARRIED.

 

Policy #3.5 – Relationship with Individuals with Developmental Disabilities

 

MOTION #47- 06 – Karen Egge moved that Policy #3.5 – Relationship with Individuals with Developmental Disabilities, be accepted as presented.  Seconded by Betty Barton.  CARRIED.

 

Policy #4.1 – Governing Style

 

MOTION #48-06 – Karen Egge moved that Policy #4.1 – Governing Style, be accepted as presented.  Seconded by Betty Barton.  CARRIED.

 

Policy Development Committee will meet again on June 26, 2006 – intend to complete the review of all Policies that have not been brought forward. 

 

Communication Committee

Trenton Perrott reported:

·        Have not met since April, 2006.

·        Looked at new format for the Newsletter – will be sent out next week.   Inviting recipients of Newsletter to send in suggestions for the name for the newsletter.

·        Communication Policies – Committee to submit any recommendations to Betty before next Policy Committee Meeting.

·        Process for Community Consultations in the fall – discuss at Retreat in August.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Communication Committee – prior to June 26, 2006

 

Bring forward to August Board Retreat

 

 

 

Financial Plan

MOTION #49-06 – Al Bromling moved that the Board approve the 2005/06 Persons with Developmental Disabilities Financial Statements as presented.  Seconded by Ann Martfeld.  CARRIED.

 

Terry Websdale presented:

·        Item D.2 – Financial Results – Statement of Cases and Costs for the period ended April 30, 2006

·        Planning for 2006-07 and Beyond:  Spending Target:

o       2006/07 – Budget $18,855,000 (increase in budget 1.3%)

o       2007/08 – Budget $18,777,000 (decrease in budget –0.41%)

o       2008/09 – Budget $20,083,000

(increase in budget 6.96%)

 

Provincial Board Report

Paul Renfree reported:

§         July 1, 2006 – Bill 30 will be proclaimed.  Provincial Board will be disbanded.

§         Council of Chairs (Chairs from 6 PDD Regions) will meet regularly.

§         One last Provincial Board Meeting on June 30, 2006 – approving financial reports.

 

CEO Update

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CEO Report:

1.      Susan McKenzie referred to Item F.1 in Board Package – CEO Report dated June 12, 2006 including:

·        Steering Committee for the Labor Market Agreement;

·        NW Service Provider Council;

·        Western Management Consultants review of services for people with complex needs in the Northwest;

·        Service Providers (11) in the Northwest;

·        Goodwill Industries Open House;

·        Meeting of Executive Team (Provincial Board Staff and the CEOs) regarding transition issues;

·        Staff Turnover in the Northwest – partnership with Grande Prairie Regional College and Association of Alberta Colleges and Technical Institutes – research re: economic factors in the NW that affect staffing.

 

2.      Appeal Statistics

§         Item F.2(a) – Northwest Dispute Resolution/Appeal Summary – 2005/06 (to be included in monthly CEO Update) – updated and distributed at Board Meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Service Provider Turnover Survey

Susan McKenzie referred to the 2005 Staff Turnover Survey Summary (Item G.1 in Board Package).

 

 

Board Retreat & Board Meeting

August 16,17,18 – Board Retreat

Peace Island Tours

More information to follow.

 

No Board Meeting scheduled for July.

 

Roundtable

Board Members reported on the AARC Conference – six Board Members attended on behalf of the Northwest Board.

 

John Goede thanked the Board for his attendance at the Board Meeting.

 

Adjournment

MOTION #50-06 -  Karen Egge moved that the meeting be adjourned.  Seconded by Al Bromling.  CARRIED.

 

Paul Renfree adjourned the meeting at 3:30 p.m.

 

 

 

 

 

Minutes Approved:_________________________________ Date: _____________

                                    Paul Renfree, Chair

 

 

 

Next Board Meeting – To be announced