Conference Call
IN ATTENDANCE: Paul Renfree (Chair), Al Bromling, Sheila Hiron, Kerrie Patrick, Karen Egge, Trenton Perrott, Ann Martfeld, Susan McKenzie (CEO)
GUESTS: Tarah Patterson – Northwest Advocates in Action
Greg Lane – Independent Counselling Enterprises
REGRETS: Betty Barton
RECORDING
|
Topic |
Discussions/Motion |
Action |
|
Call to Order |
Paul Renfree called the meeting to order at 9:05 a.m. |
|
|
Welcome |
Paul Renfree welcomed the guests to the conference call and thanked them for attending. Tarah Patterson is representing the Northwest Advocates in Action and will be attending April & May Board Meetings as well. |
|
|
Review and Approval of Agenda |
Approval of Agenda by consensus.
|
|
|
Review and Approval of Minutes |
MOTION #24-06 – Sheila Hiron moved that the PDD Northwest Alberta Community Board Minutes dated February 13, 2006 be approved. Seconded by Al Bromling. CARRIED. |
|
|
Policy Development Committee |
Karen Egge reviewed/presented the following Policies for discussion and approval:
Policy #2.2: · Referred back from February Board Meeting.
MOTION #25-06: Karen Egge moved that Policy #2.2 – Delegation of Authority to the CEO, be accepted as presented. Seconded by Kerrie Patrick. CARRIED.
Policy #2.3: · Referred back from February Board Meeting.
MOTION #26-06 - Karen Egge moved that Policy #2.3 – Monitoring Organizational Performance, be accepted as presented. Seconded by Al Bromling. CARRIED.
Policy #2.5
MOTION #27-06 – Karen Egge moved that Policy #2.5 – Role of Board Member on Staff Committee, be accepted as presented. Seconded by Ann Martfeld. CARRIED.
Policy #2.6:
MOTION #28-06 – Karen Egge moved that Policy #2.6 – Role of Staff on Board Committee, be accepted as presented. Seconded by Kerrie Patrick. CARRIED.
Al Bromling, on behalf of the Audit Committee, reviewed/presented the following Policies for discussion and approval:
Policy #3.6:
MOTION #29-06: Al Bromling moved that Policy #3.6 – Business Planning Cycle, be accepted as presented. Seconded by Ann Martfeld. CARRIED.
Policy #3.7:
MOTION #30-06 – Al Bromling moved that Policy #3.7 – Financial Management, be accepted as presented. Seconded by Trenton Perrott. CARRIED.
Policy #3.8:
MOTION #31-06 – Al Bromling moved that Policy #3.8 – Budget, be accepted as presented. Seconded by Ann Martfeld. CARRIED.
Policy Manual: Table of Contents – work in progress.
Policy Committee reported that all policies to be reviewed by the end of June, 2006.
Glossary – Risk Management and Harassment – Policy Development Committee to look at glossary page for possible amendments.
Greg Lane, ICE, will forward information regarding “logic model” /outcome based policies – to Susan McKenzie for information. |
Policy Development Committee
|
Committee Reports |
Audit Committee Al Bromling presented: § Item C.1 – Record of Meeting – February 12, 2006 – to be attached to the Approved PDD NW Board Minutes of March 30, 2006. § Agreed to routinely send approved Audit Committee Minutes to Provincial Board for their information and file. § Policy #3.9 will be discussed at April Audit Committee (April 9, 2006) meeting and forwarded to May Board Meeting for discussion. § Recommend look at quality assurance issues – discussion at future Board Meeting.
CEO Evaluation Committee § Paul Renfree reported: § Evaluation completed - surveys returned and compiled. Results of compilation discussed at March 13 meeting. § Paul Renfree is proud to advise that the CEO’s work in our PDD community is very much respected and valued and want to congratulate our CEO on her work over the past year.
MOTION #32-06 - Kerrie Patrick moved that the CEO Evaluation completed for Susan McKenzie and discussed at an in-camera meeting on March 6, 2006 be forwarded to the Provincial Board. Seconded by Sheila Hiron. CARRIED.
MOTION #33-06 – Sheila Hiron moved that the PDD Northwest Alberta Community Board forward a letter to the Provincial Board confirming that Susan McKenzie, Chief Executive Officer, has exceeded the performance expectations for the 2005/06 fiscal year as determined within the Alberta Public Service guidelines for Achievement Bonuses. Seconded by Kerrie Patrick. CARRIED.
Paul Renfree will forward recommendations to the Provincial Board after the meeting today.
Susan McKenzie thanked the Board for their support over the past year. |
Patti Diewert
Patti Diewert
Bring forward to May Board Meeting
Paul Renfree |
|
|
Paul Renfree thanked the Audit Committee and the Policy Development Committee for their hard work regarding policies over the past few months. |
|
Roundtable |
§ Greg Lane thanked the Board for his attendance during the conference call. § Tarah Patterson thanked the Board for her involvement in the conference call meeting. |
|
Adjournment |
MOTION #34-06 - Sheila Hiron moved that the meeting be adjourned. Seconded by Kerrie Patrick. CARRIED.
Paul Renfree adjourned the meeting at 10:05 a.m. |
|
Minutes Approved:_________________________________ Date: _____________
Paul Renfree, Chair