PDD NW Community Board Office
9603 – 90 Avenue
Peace River, Alberta
IN ATTENDANCE: Paul Renfree (Chair), Sheila Hiron, Kerrie Patrick, Betty Barton, Karen Egge, Ann Martfeld, Susan McKenzie (CEO)
GUESTS: Tarah Patterson – NW Advocates in Action
Ann Bettenson – NW Advocates in Action
Arden Orosz – NW Advocates in Action
Sandy Thurston – AACL Family Voices
Shannon Websdale – Accredited Supported Living Services
Tony Bonise – PDD NW Contract Specialist
Marla Forman – PDD NW Planning/Project Coordinator
Terry Websdale – PDD NW Finance Manager
REGRETS: Trenton Perrott
Al Bromling
RECORDING
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Topic |
Discussions/Motion |
Action |
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Call to Order |
Paul Renfree called the meeting to order at 11:40 a.m. |
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Welcome |
Paul Renfree welcomed the guests to the Board Meeting and thanked them for attending. |
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Review and Approval of Agenda |
Addition:
Approval of Agenda by consensus. |
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Review and Approval of Minutes |
MOTION #37-06 – Ann Martfeld moved that the PDD Northwest Alberta Community Board Minutes dated April 10, 2006 be approved. Seconded by Sheila Hiron CARRIED.
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Bring forward to June Board Meeting |
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Northwest Community Capacity Building Initiatives 05/06 |
Tony Bonise reported and referred to Item C.1 – NW PDD 2005-06 Community Capacity Building Initiative Report:
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Bring forward to June Board Meeting |
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Northwest Community Capacity Building Initiative Presentation |
Ann Bettenson and Arden Orosz presented information regarding “My Life Workbook”.
Paul Renfree, on behalf of the Board, thanked Ann and Arden for their presentation. |
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Committee Reports |
Audit Committee Kerrie Patrick presented: § Met on April 11, 2006. § Record of Meeting dated April 11, 2006 to be attached to approved May 8, 2006 Board Minutes. § Policy #3.9 (Item E.1(b) in Board Package):
MOTION #38-06 – Kerrie Patrick moved that Policy #3.9 – Risk Management be approved as amended. Seconded by Ann Martfeld. CARRIED
Communication Committee § Betty Barton reported that committee has not met since the last Board Meeting. § Committee will assist in approving new Newsletter proofs as well as assist in naming the newsletter. Policy Development Committee Karen Egge reported: § Committee met last Thursday, May 4, 2006. § Discussed proposed changes to PDD Governance Act § Policy #3.1 – Governance Policies – distributed proposed changes.
Notice of Motion – bring Policy #3.1 forward to June Board Meeting for discussion and approval. |
Bring forward to June Board Meeting
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Provincial Board Report |
Paul Renfree reported: § Bill 30 - Persons with Developmental Disabilities Community Governance Amendment Act, is progressing through the Legislature Next step – Bill 30 to be Proclaimed (Provincial PDD Board will be dissolved and Regional Boards will be directly accountable to the Ministry, through a reporting relationship between the Boards and CEOs to the Minister.) § May be end of June before the Bill is “Proclaimed” § Provincial Board Meeting will be on Thursday, May 11, 2006 –Regional Business Plans to be approved as well as funding allocation. § Lorne Taylor has been contracted by the Ministry to do a presentation – will present at June 12 Board Meeting in Grande Prairie. Mr. Taylor will provide a clearer idea as to the role of the Regional Boards. |
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CEO Update
Financial Update |
CEO Report: 1. Susan McKenzie referred to Item G.1 in Board Package – CEO Report dated May 8, 2006 including: § Executive Management Development Program at the University of Alberta; § Executive Management Team (Provincial Board Staff and Regional CEOs) § Reported that the Northwest had a 73.7% staff turnover in 2005 – report to be included in June Board Meeting package. § Presentation of NW Board Business Plan at Provincial Board Meeting in April. § Steering Committee for the Labour Market Agreement Initiative § Paul Renfree noted that success of the PDD NW Business Plan is due to hard work and cooperation of working closely with NW Family Voices and the NW Service Provider Council. § Two long-term PDD Staff have resigned from Grande Prairie.
(a) Fourth Quarter Report – January 1, 2006 to March 31, 2006: § Susan McKenzie provided an update (Item G.1(a) in Board Package)
2. Financial Update – Terry Websdale § Item G.2(b) – Proposed Budget 06/07 § 05/06 - Proposed surplus of $289,000 as at year-end. (1.6% surplus)
MOTION #39-06 – Ann Martfeld moved that the PDD NW Alberta Community Board approve the final budget of $18,594,000 for the fiscal year ended 2005/06. Seconded by Kerrie Patrick. CARRIED.
3. Appeal Statistics § Item G.3(a) – Northwest Dispute Resolution/Appeal Summary – 2005/06 (to be included in monthly CEO Update) – updated and distributed at Board Meeting
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Bring forward to June Board Meeting |
Spring Celebration Feedback |
Board Members provided Marla Forman, Project Planning Coordinator, with feedback from the Spring Celebration on May 5, 2006. § 350-375 people in attendance § The Board thanked Marla Forman for her work in making the Spring Celebration another successful event. |
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Dispute Resolution Process |
Appeals – § Betty Barton provided her comments and concerns regarding Dispute Resolution Appeal Panels process. § Conflict of Interest due to Board Policies already passed. § Perhaps terminology could be changed – suggestions that it be more of a consultative process. § Discussions ensued on the need to further visit this topic at a Board Retreat. |
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Roundtable |
§ Planning Board Retreat near the end of August – dates to be announced. § Tarah Patterson commented that more plain language would be helpful in understanding the Board Meetings. She thanked the Board for explaining her questions throughout the meeting. |
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Adjournment |
MOTION #40-06 - Sheila Hiron moved that the meeting be adjourned. Seconded by Betty Barton. CARRIED.
Paul Renfree adjourned the meeting at 3:10 p.m. |
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Minutes Approved:_________________________________ Date: _____________
Paul Renfree, Chair
Next Board Meeting – June 12, 2006 – Grande Prairie