PERSONS WITH DEVELOPMENTAL DISABILITIES

NORTHWEST ALBERTA COMMUNITY BOARD

APPROVED MINUTES – November 20, 2006

 

PDD NW Alberta Community Board Office

9603 – 90 Avenue

Peace River, Alberta

 

IN ATTENDANCE:    Paul Renfree (Chair), Karen Egge (Vice-Chair), Betty Barton, Sheila Hiron, Ann Martfeld, Kerrie Patrick, Trenton Perrott, Al Bromling, Susan McKenzie (CEO)

 

GUESTS:                     Ann Bettenson– NW Advocates in Action

                                    Larry Stewart – Alberta Community Development

                                    Terry Websdale – PDD NW Board Finance Manager

                                    Jim Rosin

                                    Jane Lowe       

RECORDING

  SECRETARY:           Patti Diewert, Executive Assistant

 

 

Topic

Discussions/Motion

Action

Call to Order

Paul Renfree called the meeting to order at 10:05 a.m.

 

Welcome

Paul Renfree welcomed the guests to the Board Meeting and thanked them for attending.

 

Review and Approval of Agenda

·        12:40 p.m. – Memorandum of Understanding – move to in-camera at the end of the day.

 

Approval of Agenda by consensus.

 

Review and Approval of Minutes

MOTION #65-06 – Trent Perrott moved that the PDD Northwest Alberta Community Board Minutes dated October 16, 2006 be approved.  Seconded by Kerrie Patrick.  CARRIED.

 

 

 

 

 

 

 

PDD NW Business Plan

Larry Stewart led the Board through the Business Planning process with comments and input received from the Community Consultations in November.

 

Board Evaluation Action Plan

Paul Renfree reported the 2006-2007 Action Plan consists of the following:

·        Continue to focus on results/outcomes;

·        Community consultation process;

·        Review values, vision and mission;

·        CEO Evaluation;

·        Board relationships;

·        Accountability;

·        Communication.

·        Suggestion made to capture some of the Action Plan results and details in the new
Board Evaluation for 2007-2008.

 

Committee Reports

Policy Development Committee:

Karen Egge presented:

 

Policy 1.1 – Mission Statement:

·        Discussions over policy wording.

·        Policy Development Committee to take back and re-work another Draft.  Bring forward to the December Board Meeting.

 

Policy 1.2 – Vision Statement:

·        Policy Development Committee to take back and re-work another Draft.  Bring forward to the December Board Meeting.

 

Policy 3.10 – Community Dispute Resolution:

MOTION #66 -06 – Karen Egge moved that Policy #3.10 – Community Dispute Resolution, be accepted as amended.  Seconded by Betty Barton.  CARRIED.

 

Policy 4.8 – Harassment

MOTION #67- 06 – Karen Egge moved that Policy #4.8 – Harassment, be accepted as amended.  Seconded by Betty Barton.  CARRIED.

 

Policy 4.9 – Communication

·        Trenton Perrott presented on behalf of the Communication Committee.

 

MOTION #68-06 – Trenton Perrott moved that Policy #4.9 – Communication, be accepted as amended.  Seconded by Betty Barton.  CARRIED.

 

Table of Contents – for information - work in progress

·        An updated and complete Policy and Procedures Manual for all Board Members will be prepared and distributed in the near future (January 2007).

 

 

 

 

Bring forward to December Board Meeting

 

 

 

Bring forward to December Board Meeting

 

Committee Reports

Audit Committee

Al Bromling presented:

·        PDD NW Audit Committee Effectiveness Self-Assessment 2005-2006 Rating – Al Bromling distributed Assessment Findings Report.

·        Thursday, November 23 is the Audit Entrance Meeting

 

MOTION #69-06 – Al Bromling moved that the Board accept the PDD Northwest Audit Committee Effectiveness Self-Assessment 2005-2006 document for information.  Seconded by Ann Martfeld.  CARRIED.

 

Communication Committee

Trenton Perrott presented:

·        Met on October 26, 2006 to hold a wrap-up meeting of the Committee.

·        Communication Policy was discussed at the meeting.

·        Communication Plan moved directly into Operational planning.

·        Work item of the Business Plan – developing the business plan each year (process).

·        Community Capacity projects – ongoing discussion.

·        All communication issues now to be handled by the Board, Board Chair and the CEO.

·        Paul Renfree thanked the Communication Committee (Trent Perrott, Betty Barton and Sheila Hiron) for their hard work on the committee.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Spring Celebration Night

Susan McKenzie reported:

·        Date for the Spring Celebration Night is April 20, 2006 at the Holiday Inn in Grande Prairie.

·        Costs for Celebration Night have risen significantly.

·        Hotel costs for individuals have also risen significantly.

·        Discussions over costs and location.

·        Ann Bettenson to bring discussion of Celebration Night to the December 6 Advocates in Action meeting (suggestions for location).

·        Board recommended to Susan McKenzie to cancel the booking at the Holiday Inn and re-visit other venues.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Susan McKenzie

Council of Chairs Report

Paul Renfree reported:

·        Funding allocation – Two CEO’s on Committee (Susan McKenzie is a member of this Committee) – preparing report that will commence in April 2008 (developing different funding model for PDD budgets).

·        Complex Needs – Deputy Minister met – establishing a working group – approach Regional Health Authorities to work together.

·        Board Recruitment – due to short timelines, didn’t advertise in all the newspapers.  Interviews have taken place.  

·        Another round of interviews scheduled for Spring 2007.

·        Currently one vacancy on the Northwest Board.

·        Paul Renfree has been re-appointed until May 2008.

·        Direct Care Facilities – discussion (Michener no longer accepting new individuals to be admitted.)

·        Eligibility question discussed.

·        After December, Council of Chairs will be meeting bi-monthly.

·        Paul Renfree to bring forward to Council of Chairs meeting and report back to the Northwest Board:

o       Provincial Vision and Mission; and

o       What will be the coordination of Provincial Audit Committees.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Paul Renfree

Bring forward to December Board Meeting

CEO Update

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.      Susan McKenzie referred to Item H.1 in Board Package – CEO Report dated November 20, 2006,  including:

·        Service Provider staff shortages;

·        Northwest funding to other regions;

·        Sustaining services in outlying areas in the Northwest;

·        Increased funding formula by 3% retroactive to April 2006 to stabilize the service provider sector.

·        Northern Lights Ranch – successful in receiving Creating Excellence Together certification.

 

2.      Financial Update – Terry Websdale

·        Continue working towards a balanced budget at year-end.

·        Susan McKenzie reported that across the province, including the Northwest  – the demand is down due to staff not being able to accept any new individuals (or are receiving some minimal services or sharing services with others).

 

 

 

 

 

 

 

 

 

 

 

 

PD NW Board Committee Appointments

Paul Renfree recommended the following appointments.

 

Vice Chair – Betty Barton for the next year (2006-2007).

 

MOTION #70-06 – Karen Egge moved that Betty Barton be appointed as Vice-Chair for 2006-2007.  Seconded by Kerrie Patrick.  CARRIED.

 

Audit Committee – Al Bromling, Kerrie Patrick and Ann Martfeld continue as members of the Audit Committee.

 

MOTION #71-06 – Sheila Hiron moved that Al Bromling, Kerrie Patrick and Ann Martfeld continue as members of the PDD NW Board Audit Committee for 2006-2007 term.  Seconded by Trenton Perrott.  CARRIED.

 

December Board Meeting

Paul Renfree, Susan McKenzie and Betty Barton will meet in the next week to discuss Mission and Vision.  Board Members will be advised of December Board Meeting Plans.

 

December Board Meeting may be cancelled and replaced with a teleconference.

 

January 8, 2007 Board Meeting in Grande Prairie.

Paul Renfree

Susan McKenzie

Betty Barton

Roundtable

Roundtable agenda item deleted due to time constraints of the Board Meeting.

 

Ann Bettenson thanked the Board for her attendance at the Board Meeting.   Ann reviewed her letter she sent to the Board as well as Paulette McGinnis’ letter to the MLA.

 

 

Adjournment

MOTION #72-06 – Trenton Perrott moved that the Board Meeting be adjourned.  Seconded by Kerrie Patrick.  CARRIED.

 

Paul Renfree adjourned the meeting at 3:30 p.m.

 

 

 

 

 

 

Minutes Approved:_________________________________ Date: _____________

                                    Paul Renfree, Chair

 

 

 

 

Next Board Meeting – TBA