PDD NW Alberta Community Board Office
203 Junction Point Village
9815 – 97 Street, Grande Prairie, Alberta
IN ATTENDANCE: Karen Egge (Chair), Betty Barton, Sheila Hiron, Ann Martfeld, Kerrie Patrick, Trenton Perrott, Al Bromling, Susan McKenzie (CEO)
GUESTS: Paulette McGinnis – NW Advocates in Action
Dale Williams – Alberta Disability Coalition
Pamela Moore – Alberta Disability Coalition
Judy Tremaine – PDD Community Resource Manager
Terry Websdale – PDD NW Board Finance Manager
Monica Rowson – Family Voices Co-Chair
Thelma Vincent – FAS Support Society
Hope Colbourne – Regional Director, ICE
REGRETS: Paul Renfree
RECORDING
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Topic |
Discussions/Motion |
Action |
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Call to Order |
Karen Egge called the meeting to order at 11:50 a.m. |
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Welcome |
Karen Egge welcomed the guests to the Board Meeting and thanked them for attending. |
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Review and Approval of Agenda |
2:00 p.m. – Move into Committee of the Whole – meet with Monica Johnson, PDD Lawyer with Alberta Justice – review legislation as it applies to the Board.
Approval of Agenda by consensus. |
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Review and Approval of Minutes |
MOTION #63-06 – Ann Martfeld moved that the PDD Northwest Alberta Community Board Minutes dated September 11, 2006 be approved. Seconded by Sheila Hiron. CARRIED. |
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Alberta Disability Coalition Presentation |
Dale Williams presented: · Alberta Disability Coalition is an opportunity to put disability issues on the political agenda and keep them there. · Coalition Website, www.332000strong.ca · The Coalition will be evaluating each candidate’s policies and platform regarding disability issues, and posting information on the website so Albertan’s with disabilities can make an informed choice. |
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Board Evaluation Action Plan |
Karen Egge reported that this item be brought forward to the November Board Meeting. |
Bring forward to November Board Meeting |
PDD NW Newsletter Name Choice |
· Newsletter Name choices: o PDD Times o PDD Citizen o PDD Voice o The View o PDD Advocate o Theme around “Connections”
The Board chose “PDD Voice” as the new PDD NW Newsletter Name
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Committee Reports |
· Betty Barton, on behalf of the Policy Development Committee presented the Policies as per the Board Package.
MOTION #64-06 – Betty Barton moved that the following Policies be accepted as presented:
Seconded by Al Bromling. CARRIED.
The following Policies are referred back to the Policy Development Committee to be brought forward to November Board Meeting.
· Glossary – work in progress · Table of Contents – work in progress – added “Review” column to review the policies on a rotational basis. |
Policy Development Committee Bring forward to November Board Meeting
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Committee Reports |
Audit Committee Al Bromling presented: · September 10, 2006 Record of Audit Meeting to be entered and attached to approved October Board Minutes. · Internal Audits re: Service Providers – all high risk service providers in the Northwest have been audited. · Auditor General Audit Entrance Meeting taking place in November 2006. · PDD NW Audit Committee Effectiveness Self-Assessment 2005-2006 Rating – bring forward to November Board Meeting
Communication Committee Trenton Perrott presented: · Have not met. Will be meeting on October 24, 2006. Report at the November Board Meeting. |
Bring forward to November Board Meeting
Bring forward to November Board Meeting
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CEO Update
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1. Second Quarter Report – July 1, 2006 to September 30, 2006 Update – Susan McKenzie provided an overview. · Comments made from the Board and the question is being asked if the 2nd Quarter Report is a “true reflection” of the service provider staff shortage being faced in the Northwest at this time.
2. Susan McKenzie referred to Item F.1 in Board Package – CEO Report dated October 16, 2006, including: · Service Provider staff shortages – meeting with Peace County Health, PDD and service provider. · Ministry Appeal Procedure · Median Project North resigned effective November 30, 2006. · CFSA Region 13 and PDD Northwest are reviewing protocols developed 20 months ago. · Celebration Night – date April 20, 2007 – bring forward to November Board Meeting for discussion.
3. Financial Update · Results to August 31, 2006 · Proceeding with plan to address the funding formula. · On track to balance the budget. · December/January – may have some one time funding to disburse
4. Business Planning Development 2006/07 · Business Planning Calendar · Invitation for Business Planning Consultations - letter and questions were sent out the first week of October.
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Bring forward to November Board Meeting
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Council of Chairs Report |
Karen Egge reported: · Attended Council of Chairs Meeting on Paul Renfree’s behalf on October 12, 2006. · Priority issues discussed: o Funding Allocation – Draft Terms of Reference o New Models – Revised Briefing and Draft Terms of Reference. · Board Recruitment – Board Members in the Northwest whose terms are up for renewal and encouraged to send letter of intent/application this week to: o Wendy Antoniuk, Human Resources Seniors & Community Supports Edmonton · Draft Memorandum of Understanding between the Minister of Seniors and Community Supports and (Region) Adults with Developmental Disabilities Community Board (Draft 10/4/2006) was discussed. · PDD Agency Staff Recruitment and Retention (Discussion) – numerous letters being submitted across the province from concerned parents/agencies/staff.
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Roundtable |
Paulette McGinnis thanked the Board for her attendance at the Board Meeting. Commented that the NW Advocates in Action plan on helping and supporting the service providers in the Northwest regarding the staff turnover and shortage issue. Cassidy Quick will be attending the November Board Meeting on behalf of the Advocates in Action.
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Adjournment |
Karen Egge adjourned the meeting at 2:30 p.m. |
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Minutes Approved:_________________________________ Date: _____________
Karen Egge, Vice-Chair
Next Board Meeting – Monday, November 20, 2006 – Peace River